An agenda provides clarity in advance and during your online meeting. It helps you prepare and provides more focus in online meetings. But how do you set up that calendar quickly and conveniently? Simple: with a meeting template. We’ll explain how it works.
What is a meeting template?
Meeting templates are templates that help you create a calendar. That way you don’t have to create a new structure for your meeting each time.
How does a meeting template work?
Are you considering using a meeting template for the first time? Don’t worry, it works super simple. First you create individual agenda items, which you might assign a duration: how long do you want to talk about each topic? Then add a brief explanation for each item. That way everyone understands in advance what you mean. Want to explain something that is for internal eyes only? No problem, you can do that too.
What do Let’s Zoip’s meeting templates add?
Let’s Zoip’s meeting templates are not static documents, but rather an interactive environment. For each agenda item, for example, you also add relevant content. This makes the preparation and the meeting itself much smoother. Are you going to discuss annual figures? Then immediately attach the appropriate spreadsheet to that particular agenda item. Are you at or in a meeting with a client and giving a demo? Then in advance, link that demo or metaverse environment to the calendar. That way you immediately collect everything digitally and centrally and can refer to it if it all went a little too fast during the meeting. And nice never searching during the meeting. Handy, right?
Why do templates help you meet more efficiently online?
Did you set up a meeting template once globally, for example, for a sales call? Then you can reuse them for all your future sales calls. You then only need to modify the template if you want to change something for that particular client. This makes preparation a lot more manageable and efficient. Have you set it up to work well for you? Then during the conversation, that gives more focus. This is nice not only for you, but also for your colleagues and customers. That way you can show more in a short time.
Added value for all your interlocutors
By setting the agenda in advance, it can be sent immediately with the invitation. With this, you work transparently toward your interlocutors and they can better prepare themselves. The quality of your meetings goes up as a result. Moreover, this also invites others to add points in advance, so fewer surprises for you!
Do you also want more efficient online meetings?
Meeting templates help you if you want to meet more efficiently. It helps you in preparation: filling out a template takes less time than setting up an agenda over and over again. It also saves you and your client or colleagues time during the call or meeting. Because there is a clear focus, you discuss more in less time. And all without technical hiccups, because you have already determined the filling and linking with relevant files.